Do you enjoy caring for others? Want to make a TRUE difference in your community? If yes, then join our team as we care for our Seacoast neighbors. We use a team approach in treating each client as a WHOLE PERSON, leaning upon each other’s resources and specilties to provide high quality care.
Current Job Openings
The position processes all aspects of the bi-weekly payroll, using the ADP payroll system. Codes invoices according to the chart of accounts and available grants and performs weekly check runs. Requires general ledger experience and ability to reconcile accounts. Makes bank deposits, assists with the yearly audit and files 1099s for contractors. Prior experience or an associate’s degree in accounting is required. A high level of proficiency with ADP payroll systems, Microsoft Excel software, and computerized accounting software experience is required; Abila/Sage/MIP is preferred. Must be able to adhere to strict and complete confidentiality regarding personnel, payroll, contractual, consumer, and agency management matters. Must be organized and have the ability to multi-task, as well as the ability and willingness to learn new tasks. 32-35 hours per week with benefits, with the potential to expand to full time. See below for full job description.
Please include a cover letter with salary requirements for consideration.
Responsible for the complete processing of Accounts Payable in our accounting software system (Abila/Sage 100 Fund Accounting 2013/MIP) and Bi-Weekly Payroll (thru ADP). Prepare and enter bank deposits. Perform audit preparation. Update/Review the Finance Department’s Internal Control Procedures Manual on a yearly basis.
Associates Degree in Accounting or equivalent experience. Proficiency with Microsoft Excel. Computerized accounting software experience needed (Abila Sage/MIP Fund Accounting preferred). Must be able to adhere to strict and complete confidentiality regarding personnel, payroll, contractual, consumer, and Agency management matters.
Job reports to: Business Manager
Reporting to this position: None
Non-Exempt, Hourly Position, 32-35 hours per week
- Preserve the integrity of the agency’s internal control system by following established systems to assure financial data capture complies with agency policies and procedures.
- Ensures that all invoices and expenditures for goods and services are promptly and accurately coded and entered in the Abila Sage/MIP fund accounting system.
- Ensures that all purchases follow our Purchasing and Procurement Policies. Matches the Purchase Orders to the packing slips, vendor invoices/statements and the Purchase Order Log Book. Follow up with the appropriate staff regarding submitted purchase orders that have no corresponding invoice.
- Ensures that all required documentation for expenditures is complete prior to disbursement. Works with staff throughout the agency to accomplish this.
- Generates checks and match them to invoices with oversight by Business Manager, ensuring appropriate signatures are obtained. Mails checks promptly.
- Reconciles vendor statements.
- Create and submit monthly/quarterly invoices.
- Maintains filing system of financial records for payables, receipts and payroll.
- Processes biweekly payroll using ADP Time & Attendance timesheet module and Payroll module. Confirms all timesheets are error free and have been approved by supervisor, all employee changes have been implemented, and payroll is accurate and submitted on a timely basis. Troubleshoots both employee problems and ADP problems.
- Prepares and makes bank deposits, as well as record them in general ledger.
- Assists Business Manager with daily cash management oversight for the agency routinely informing the Finance Director of the agency’s cash position.
- Tracks employee education and agency contractual obligations with providers regarding reimbursable licensing and insurance costs.
- Reconciles Raiser’s Edge (Fundraising software) pledges and contributions to accounting system on a monthly basis.
- Reconcile Billing System reports (Millbrook) to general ledger, and import on a monthly basis.
- Perform yearly vendor checks against the OIG and Sam.gov website to assure compliance, as required by our Federal grants.
- Maintains a system for tracking agency contracts.
- Other duties that may be assigned within the scope of the job as represented by the above “Job Summary”.
- Generates goodwill for Families First by providing high quality services and maintaining positive relationships with participants, volunteers and other agency personnel.
- Interacts with employees, volunteers and vendors in a positive and professional manner; is sensitive in approach to communications regarding compensation and benefits, observing confidentiality and privacy.
- Maintains patient confidentiality following Families First’s HIPAA policy.
In addition, the individual must be able to explain and demonstrate that he/she can safely perform the primary functions of the job with or without reasonable accommodation and with or without the aid of mechanical devices.
- Physical requirements include the ability to extend hand(s) and arm(s) in any direction; pick, pinch, type or otherwise work primarily with fingers; stand for sustained periods of time and move about on foot to accomplish tasks; raise objects from a lower to higher position or move objects horizontally from position to position; apply pressure to an object with fingertips; sustain substantial movement of wrists, hands and/or fingertips.
- Ability to receive detailed information through oral communication and make fine distinction in sound.
- Ability to exert up to twenty pound of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, punch, pull or otherwise move objects. Primary functions involve sitting, as well as stooping, kneeling, crouching and reaching; walking and standing for sustained periods of time.
- Visual acuity sufficient for work which deals largely with preparing and analyzing data and figures, accounting, computer terminal operations, extensive reading and visual inspection involving small parts/defects.
Family Practice Category III: Jobs that do not routinely involve exposure to blood, bodily fluids or tissues. Persons in this category are not called upon to perform or assist in emergency medical care or first aid, or to be exposed in any other way as a condition of employment.
Dental assistant (part-time)
This would be a minimum of 1 day per week and some Saturdays. Often other hours are available. This position may include some local travel to shelters and soup kitchens etc. Additional training is available but a NH radiology certificate will be necessary.
Dental Assistant (Non-DANB Certified)
Performs a variety of dental assisting duties as allowed under the New Hampshire Dental Practice Act for a non-DANB certified dental assistant. Promotes quality dental care for patients in a stress-free, safe environment, assists the Dentist, teaches the patients how to care for their teeth, maintains equipment and inventory, and follows HIPAA, Universal Precautions and OSHA requirements to ensure a confidential and safe environment for patients and staff.
Families First is recognized as a Patient-Centered Medical Home and thus emphasizes a team-based approach to care. This position is an active member of the care team and proactively coordinates care for patients, and supports patients, families and caregivers in self-management, self-efficacy and behavior change. She/he is trained in effective communication to assess and manage the health needs with all segments of the practice population, particularly the vulnerable populations, and is involved in the practice’s performance evaluation and quality improvement activities. Families First supports each member of the team being trained to meet the highest level of function allowed by state law.
High school diploma and NH Dental Radiology certification required, Dental Assisting certification preferred. Additional qualifications for sealants, coronal polishing, nitrous oxide monitoring desired. 1-3 years dental assisting experience and CPR and emergency first aid training required.
Reports to: Dentist and Operations Director
Position Status: Non-Exempt, Hourly
- Perform duties under general supervision of the Dentist including instrument preparation,
debridement and sterilization, treatment area preparation and dental laboratory functions.
- Perform duties under direct supervision of the Dentist including lip, cheek and tongue retraction, oral evacuation, placement of topical anesthetic, and assisting with placement of rubber dam and other dental treatment accessories.
- Perform additional duties, as appropriately qualified by the New Hampshire Dental Practice Act, and under the direct supervision of the Dentist including exposure and processing of radiographs, placement of sealants, coronal polishing, nitrous oxide monitoring, and orthodontic duties.
- Consistently maintains equipment and inventory according to office guidelines.
- Maintain current certification, licensure, and competencies, as necessary, through participation in continuing education courses.
- Maintains and adheres to established organizational, State and Federally regulated policies and procedures and objectives, including, patient confidentiality, quality assurance, safety, environmental and infection control standards.
- Promote team cohesiveness by interacting with team members using active listening skills, respect, and non-judgmental attitude and office guidelines for problem/conflict resolution.
Definitions per New Hampshire Dental Practice Act:
Den 032.02: “General Supervision” means a dentist with an active license has authorized the procedures, and the procedures are being carried out in accordance with their diagnosis and treatment plan, and the procedures will be personally evaluated and reviewed by the dentist with the patient at least once in a 12 month period.
Den 302.02: “Direct Supervision” means a dentist with an active license is in the office or operating room, and personally authorizes the procedure and remains in the dental office or operating room while the procedures are being performed and before dismissal of the patient evaluates the performance of the dental assistant.
Den 302.05: A Dental Assistant shall be considered “certified” upon completion of the certification process by the Dental Assisting National Board and graduated from an accredited Dental Assisting School.
Den 302.05: A Dental Assistant shall be considered “qualified” in a specific area if he or she has successfully completed an expanded duty course, or successfully challenged an examination in same, or both.
In addition, the individual must possess this knowledge and these skills and abilities or be able to explain and demonstrate the individual can perform the primary functions of the job with or without reasonable accommodation using some other combination of skills and abilities and to possess the necessary physical requirements with or without the aid of mechanical devices to safely perform the primary functions of the job.
- Physical requirements include ability to extend hand(s) and arm(s) in any direction; pick, pinch, type or otherwise work primarily with fingers; stand for sustained periods of time and move about on foot to accomplish tasks; raise objects from a lower to a higher position or move objects horizontally from position; apply pressure to an object with fingertips; sustain substantial movement of wrists; hands and/or fingertips.
- Ability to receive detailed information through oral communication and make fine discrimination in sound.
- Ability to express or exchange ideas by means of the spoken word.
- Ability to interact effectively with people of varied educational, socioeconomic and ethnic backgrounds, skill levels and value systems; to work with frequent interruptions and to respond appropriately to unexpected situations. Excellent listening skills.
- Ability to exert up to twenty (20) pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, punch, pull, or otherwise move objects. Primary functions involve sitting, as well as stooping kneeling, crouching, and reaching; walking, particularly for long distances, and standing for sustained periods of time.
- Visual acuity sufficient for work, which deals largely with preparing, and analyzing data and figures, accounts, computer terminal operations, extensive reading, and visual inspection involving small parts/defect.
- Excellent written, verbal communication and social skills.
- Ability to transport self to meetings, events and affiliated vendors.
Family Practice Category I – Jobs that routinely involve exposure to blood, body fluids, or tissues.
Family Nurse Practitioner (per diem)
As a community health center, Families First provides a very comprehensive array of medical and social services. The Nurse Practitioner will work as a team with physicians, other family nurse practitioners, primary care nurses, a behavioral health specialist, care coordinators, a nutritionist, an infant development specialist, home visitors and a substance abuse counselor. In addition to working in our Health Center, the Nurse Practitioner will also work in our mobile health care program, which is provided on mobile vans throughout the Seacoast and primarily serves people experiencing homelessness. Families First has fully implemented the Centricity Physician Office Electronic Medical Record (formerly Logician), for all patient visits and disease management programs. The practice recognized by the NCQA as a Level 3 Patient-Centered Medical Home. The site is eligible for state or federal loan repayment.
Requirements: At least two years’ experience in family medicine, including pediatric care, and NH license and ARNP certification is required. The ideal candidate will have strong communication, teaching and problem solving skills and be well-organized, flexible and able to work independently and in collaboration with others. He or she must have an understanding of and compassion for patients who face multiple physical, psychological and social problems.
We are seeking a dentist to join our caring, devoted team of dental professionals — dental assistants and hygienists — who provide excellent care to our patients. Families First uses an integrated electronic medical/dental record, which makes all patient health records available to the dental practice with the push of a button. We have three fully equipped operatories, a laboratory, and state of the art equipment such as panoramic, digital x-ray equipment and an inter-oral camera. Several dentists from the community volunteer at the center and offer support and guidance when needed. The practice currently has approximately 1,800 patients, most of whom are uninsured adults, or children who receive Medicaid benefits. The quality of patient care we provide, especially our ability to manage diseases in high-risk populations, is greatly enhanced by the integration of oral health with primary care.
The position is part time, including Fridays and Saturday mornings. Competitive salary.
How to Apply
To apply for any of the jobs listed above, please email an application (found below), cover letter and resume to our HR Director.
Families First staff are very dedicated, compassionate and non-judgmental, and are a fun group of people. I love the variety of things I get to do in my job. And it’s wonderful to be able to offer things that are really needed, good and necessary services offered to people for the betterment of the whole community.
– Hilary O’Neil, Outreach and Family Center Coordinator (since 2007)
I have great communication with my supervisor. And I get to help patients. Many patients are surprised when they come here that we really are here to help them. It makes you feel good. Staff are great to work with; we are like a family. We’re very busy, so the day goes by quickly. My ideas are heard and sometimes implemented. We all try to work as a team.
– Cheryl Mosley, Front Office Coordinator (since 2004)
I love that I get to spend as much time as a patient needs, as often as they need, to help them understand and cope with their diabetes. I love my colleagues, who inspire me to do the best I can for every patient, without judgment. I love that we look at a patient’s insurance status only to figure out how to help them, not to determine whether we will help them.
– Mary Malloy, RN, Primary Care Nurse and Certified Diabetes Educator (since 2008)